Renting trucks to transport goods between provinces is a common need for individuals, small and medium-sized enterprises, and manufacturing and trading companies. However, long distances, diverse terrain, and traffic regulations of each area make inter-provincial transportation much more complicated than inner-city transportation. If you do not have experience, it is easy to encounter problems such as: late delivery, damaged goods, additional costs, and even contract disputes.
1. Determine the exact transportation needs
First, you need to clarify the following information:
Type of goods: fragile, food, machinery, furniture, cold goods, dangerous goods, etc.
Quantity & weight: help choose the right vehicle load
Delivery - receipt point: province/city name, specific address, access conditions
Desired time to receive goods: need urgent delivery?
📌 Determining the needs clearly will help the transport unit advise on the appropriate vehicle type, calculate the exact cost and ensure the right schedule.
2. Choose the right vehicle for your goods and route
Type of truck Suitable for
1 – 2.5 ton vehicle Light goods, house moving, small goods, short routes (under 200km)
3.5 – 5 ton vehicle Household goods, furniture, civil works
8 – 10 ton vehicle Machinery, industry, large equipment
20 – 40ft container Pallet goods, exported furniture, oversized – overweight goods
Closed box truck Fragile goods, electronics, clothing, dry food
Tarpaulin truck Regular goods, not too sensitive to the environment
Refrigerated truck Seafood, fresh food, pharmaceuticals
📌 If you need to deliver during rush hour or in the inner city of some big cities (HCMC, Hanoi), check the truck ban hours according to regulations to choose a small truck or schedule a reasonable departure.
3. Prioritize transport units with experience on inter-provincial routes
A transport unit specializing in inter-provincial routes will help you:
Ensure on-time delivery even when passing through many provinces
Control the route - avoid bad roads, flooded roads or roads under repair
Minimize risks such as: late goods, damage, disputes
Experience in choosing a reputable unit:
Have a clear address and information at both ends (sender - recipient)
Have a diverse fleet of vehicles, drivers familiar with inter-provincial routes
Provide a clear transportation contract and delivery receipt
Have cargo insurance, GPS positioning, and itinerary updates
4. Carefully check the transportation contract
Do not ignore the contract because of trust - this is an important document to protect your rights if a dispute arises.
The contract must clearly state:
Sender and recipient information
Description of goods, quantity, value
Vehicle type, load capacity, license plate (if any)
Delivery and pick-up points, expected time
Total freight (or specific surcharges)
Compensation liability in case of incidents
📌 For small orders, it can be replaced by a receipt or invoice + accompanying image of the goods.
5. Proper packaging and labeling of goods
This is the most important step to avoid damage or loss during long-distance transportation.
Use cartons, pallets, and shockproof packaging for fragile goods
Stick recipient information, order code, and phone number on each package
Special notes: “Fragile goods”, “Do not stack”, “Avoid moisture”
Make a list of goods to be sent and send a copy to the driver
6. Request tracking of the journey & delivery support
For inter-provincial goods, updating the shipping progress is very necessary:
Reputable units often have GPS or a bill of lading code updated via Zalo/SMS
Need to keep in touch with the driver or coordinator
If there is a change in location or delivery time, notify at least 4-6 hours in advance
7. Note on additional costs and how to calculate the fare
The cost of hiring a truck to transport goods between provinces is usually calculated based on:
Distance (km) between the sending and receiving points
Vehicle type – load capacity
Type of goods (fragile, requiring preservation, bulky, etc.)
Accompanying services: loading, unloading, waiting wait, deliver to your door
📌 Request a full quote, no ambiguity about tolls, loading and unloading fees or return fees.
8. Check and sign when the goods arrive
The recipient should fully check the quantity and condition of the goods
If missing or damaged goods are found: make a record immediately, with photos/videos
Request the driver and recipient to sign together as a basis for comparison
Conclusion
Interprovincial transportation by truck is not difficult, but to ensure the goods arrive safely, on time and without additional costs, you need to prepare carefully and choose the right transport unit. The above notes are the key to help you save costs, avoid risks and ensure professional delivery progress.
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