In the context of strong development of freight transport between localities, the need to rent trucks to transport goods to the provinces is becoming more and more popular - from manufacturing and commercial enterprises to individuals and small traders. However, the form of renting trucks to the provinces has different characteristics compared to renting trucks in the city: long distance, higher cost, more risk, and stricter legal and insurance requirements.
1. Understand your transportation needs
Before contacting a car rental company, you need to answer the following questions accurately:
What type of goods do you need to transport? Is it fragile, perishable, or does it need to be cooled?
What is the weight and volume? (Calculated in tons or m³)
What is the departure location and destination in which province?
Delivery time required: same day, overnight, or can you wait a few days?
Determining the above information will help you choose:
The right type of truck (1 ton, 2.5 tons, 5 tons, 10 tons, closed-body truck, refrigerated truck, etc.)
The optimal route (avoid prohibited areas or bad roads)
Actual travel time
2. Choose the right type of truck for the goods and route
Type of truck Payload Suitable for
1–2 ton truck < 2,000 kg Light goods, fast delivery, short distance
3–5 ton truck 2,000–5,000 kg Transporting medium-sized goods, inter-provincial
8–15 ton truck > 5,000 kg Industrial goods, long-distance, container
Closed-body truck Depending on the load Valuable goods, need protection from sun/rain
1–5 ton refrigerated truck Food, pharmaceuticals, goods needing cooling
Note:
Priority should be given to new vehicles with a continuous circulation license province
For valuable, fragile goods, a soft suspension system, closed container or air conditioning are required
3. Calculate the cost of renting a truck to transport goods to the province
The cost of renting a truck to the province is often much higher than that of the inner city because it includes:
Fuel costs (depending on distance)
Driver's accommodation and round trip costs
Road and bridge fees, BOT stations
Loading and unloading fees (if any)
Turnaround fee if the vehicle has to return without goods
Saving tips:
If you only need to send a small amount of goods, you can combine trips with other vehicles to reduce costs.
If you rent a truck to transport goods in both directions, you should negotiate a price that includes a reduced turnaround fee.
4. Note the time and schedule of travel
Goods to the province usually take 3–24 hours, depending on the distance and route. You need to:
Book a car 1-2 days in advance, avoid booking too soon to increase the price
Confirm the car's departure time - expected arrival time
Ask clearly: does the car go straight or does it stop along the way?
For goods that need to be delivered at a fixed time, you should request a commitment to deliver on time in the contract
5. Check the legal documents of the vehicle and driver
Some provinces have very strict weight and document control stations, you need to make sure:
The vehicle has a valid inspection
Has a green card or a transport contract badge (if running on a national highway)
The driver has a valid driver's license, complete documents
6. Sign a clear transportation contract - avoid disputes
Never hire a vehicle to transport goods to the province just by words or a sketchy text message, because:
If the goods are late, damaged, lost... you cannot claim compensation
Additional costs are easy to arise, not controlled
You should request the contract to have all the following items:
Information of the lessee - the carrier
Description of goods, quantity, value
Route - departure and arrival locations
Delivery time
Responsibility if goods are damaged/lost
Specific costs and terms of birth
7. Pack goods properly before delivery
Especially when goods are traveling far, you should:
Use carton boxes, foam, bubble wrap... to prevent impact
Clearly write "FRAGIBLE GOODS", "DO NOT STACK", "VERTICAL ORIENTATION" on the box
For high-value goods: make a delivery record, take photos of the current status before delivery
8. Should buy cargo insurance if the value is high
Some shipping units provide cargo insurance services, helping you:
Be more secure if an incident occurs
Get compensation quickly, instead of arguing
Insurance fees are usually very low (0.1% - 0.3% of the value of the goods), but are extremely necessary for:
Electronic goods
Industrial equipment
Easily damaged assets such as cosmetics, ceramics...
9. Track the vehicle's journey and keep in touch with the driver
To ensure the order no delays or wrong delivery:
Always keep in touch with the driver via phone/Zalo
Request to send the actual location via Google Maps
If necessary, use a service with online GPS tracking
10. Choose a reputable and professional shipping unit
Do not choose a carrier just because of the cheap price. You should prioritize:
The unit has a clear website, transparent price list
Has good reviews on Google, Facebook
Has a commitment to deliver on time, clear compensation
Has support for recording minutes - VAT invoices (if needed)
Conclusion
Renting a truck to transport goods to the province seems simple but requires you to have knowledge, experience and careful preparation. Just a small mistake can cause you to delay the delivery schedule, lose reputation with partners or suffer financial losses.
To transport to the province safely - at the right price - on time, you need to:
✅ Understand the transportation needs
✅ Choose the right vehicle and route
✅ Request a clear contract
✅ Prepare the goods carefully
✅ Choose the right reputable partner
Với nhiều năm kinh nghiệm hoạt động trong lĩnh vực cho thuê xe tải Vantai24h đã xây dựng được một đội ngũ nhân viên chuyên nghiệp, giàu kinh nghiệm và tận tâm với công việc. Đội ngũ tài xế của Vantai24h đều được đào tạo chuyên nghiệp, có bằng lái xe chứng chỉ, biết cách vận hành xe tải một cách an toàn và hiệu quả.
Với sự đa dạng về loại xe và kích thước, khách hàng có thể dễ dàng tìm được loại xe phù hợp với nhu cầu của mình. Đồng thời, Vantai24h cũng cam kết cung cấp các dịch vụ hoàn chỉnh và chất lượng nhất cho khách hàng, bao gồm bảo hiểm, tài xế kinh nghiệm, dịch vụ hỗ trợ khách hàng 24/7 và giá cả cạnh tranh.
Ngoài ra, Vantai24h còn có hệ thống bảo trì và sửa chữa xe tải chuyên nghiệp, đảm bảo xe luôn được bảo trì, sửa chữa thường xuyên để đảm bảo an toàn cho khách hàng khi sử dụng.
Từ những điểm nổi bật trên, Vantai24h đã và đang được khách hàng đánh giá cao và tin tưởng lựa chọn là đối tác cung cấp dịch vụ cho thuê xe tải. Với cam kết chất lượng và giá cả cạnh tranh, Vantai24h là một trong những lựa chọn hàng đầu cho những ai cần thuê xe tải cho công việc của mình
