Hiring trucks for long-distance cargo transport is the optimal solution for businesses and individuals needing to transport goods inter-provincially, across North, Central, and South Vietnam. However, long distances also mean more risks such as damaged goods, additional costs, delays, or disputes over responsibility. Therefore, understanding the important points below will help you hire trucks more safely, economically, and efficiently.
1. Clearly define the type of goods and the transportation distance.
Before hiring a long-distance truck, you need to clarify:
Type of goods: fragile goods, heavy goods, bulky goods, high-value goods, food items, etc.
Weight and dimensions of the goods.
Pickup and delivery points.
Desired delivery time.
Providing accurate information helps the transportation company recommend the right type of vehicle, provide a realistic quote, and avoid unnecessary costs.
2. Choose the right type of truck for your goods
Each type of truck is suitable for different types of goods:
Closed box trucks: suitable for fragile goods, electronics, and goods sensitive to rain and sun.
Tarpaulin trucks: flexible loading and unloading, suitable for bulky goods.
Flatbed trucks: suitable for construction materials and large machinery.
Refrigerated trucks: used for food and goods requiring temperature control.
Choosing the right type of truck not only helps protect your goods but also optimizes rental costs.
3. Thoroughly check the truck's quality before long-distance transport.
For long-distance transport, the condition of the truck is an extremely important factor. Please note:
The vehicle must have a valid and valid registration.
The engine must be running smoothly.
Tires, brakes, lights, and horn must be in good condition.
The cargo box must be sturdy and watertight (for enclosed trucks).
It must have a tarpaulin cover and proper lashing straps.
A high-quality truck will reduce the risk of breakdowns en route, avoiding delays in delivery.
4. Prioritize companies with experienced long-distance drivers.
The driver is directly responsible for ensuring the safety of the goods throughout the journey. For long-distance routes, you should prioritize:
Drivers with many years of experience.
Familiar with the route and load restrictions.
Capable of handling unforeseen incidents.
Careful driving and adherence to speed limits.
Professional drivers help minimize the risk of accidents, damage to goods, and ensure on-time delivery.
5. Clearly Agree on the Total Trucking Cost
When hiring a truck for long-distance cargo transport, you need to clearly ask about the costs, including:
Rent per trip or per kilometer
Toll fees, highway fees
Loading and unloading fees (if any)
Waiting fees
Surcharges for heavy and bulky goods
It's best to request a written, all-inclusive quote to avoid unexpected costs.
6. Carefully Pack and Secure Goods
Proper packing is key to ensuring the safety of goods during long-distance transport:
Use thick, sturdy cardboard boxes
Insert foam, sponge, or PE film for shock protection
Use pallets for fragile or heavy goods
Use straps to secure goods in the truck
Apply warning labels such as “Fragile” and “Do Not Invert”
Good packing minimizes damage from vibrations during long-distance transport.
7. Consider purchasing cargo insurance for high-value goods
For high-value goods such as:
Machinery and equipment
Electronics
Imported goods
Large quantities of fragile goods
You should inquire with the shipping company about cargo insurance to ensure your rights are protected in case of unforeseen incidents.
8. Track the shipping route
Currently, many long-distance truck rental companies offer:
Tracking the vehicle via GPS
Progress updates via phone and Zalo
Notifications when the vehicle arrives at the delivery point
Tracking the route helps you proactively arrange your time to receive the goods and handle any issues promptly.
9. Sign a Clear Truck Rental Contract
A long-distance truck rental contract should clearly state:
Vehicle and driver information
Transportation route
Delivery and pickup times
Costs and payment terms
Responsibilities in case of damage or loss of goods
A transparent contract helps protect the rights of both parties and minimizes disputes.
Conclusion
Long-distance truck rental will become simpler and safer if you prepare thoroughly from choosing the vehicle and driver, packing the goods, to agreeing on costs and signing a clear contract. Applying all the above points will help businesses and individuals transport goods long distances efficiently, save costs, and meet deadlines.
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