Hiring long-distance trucks for cargo transport is a popular solution for many businesses and individuals when needing to transport goods inter-provincially, especially on long routes like North-Central-South Vietnam. However, long distances mean more risks in terms of time, cost, and cargo safety. Therefore, before hiring a long-distance truck, you need to be aware of the following important points to avoid problems and ensure a smooth transportation process.
1. Clearly define the type of goods and transportation needs
Before contacting a transportation company, you need to prepare complete information about your goods:
Type of goods: dry goods, fragile goods, heavy goods, bulky goods, high-value goods
Actual weight and dimensions
Number of packages
Desired transportation distance and time
Providing accurate information helps the transportation company advise on the right type of vehicle, avoiding situations where you hire an unsuitable vehicle, leading to mid-journey vehicle changes, additional costs, or delays.
2. Choose the right type of truck for long-distance transport
Each type of truck has different functions; not all trucks are suitable for long-distance transport:
Closed box trucks: suitable for fragile goods, goods sensitive to rain and sun, and high-value goods.
Tarpaulin trucks: suitable for bulky goods, easy to load and unload, and cost-effective.
Refrigerated trucks: mandatory for food and pharmaceuticals requiring temperature control.
Large trucks (5-15 tons): suitable for transporting large quantities of goods and industrial goods.
Choosing the right type of truck helps protect goods better and optimizes rental costs.
3. Thoroughly check the vehicle's condition before renting.
For journeys of hundreds to thousands of kilometers, vehicle quality is an extremely important factor. You should request that the rental company provide information or actual photos of the vehicle:
Vehicle registration is still valid.
Tires, brakes, and signal lights are in good working order.
The cargo compartment is sturdy, leak-proof, and has no gaps.
The tarpaulin cover is new (for tarpaulin-covered vehicles).
It has a GPS tracking system to monitor the route.
A vehicle in good condition will minimize the risk of breakdowns en route, avoiding delays and repair costs.
4. Prioritize drivers with long-distance driving experience.
Drivers play a crucial role in long-distance transportation. An experienced driver will:
Know the route, restricted roads, and restricted hours for heavy loads.
Drive safely, minimizing sudden braking and vibration.
Know how to handle incidents on the road.
Ensure on-time delivery.
You should prioritize companies with a team of experienced long-distance drivers; avoid hiring inexperienced freelance drivers.
5. Clearly Agree on the All-Inclusive Cost
Long-distance truck rental costs can easily increase if not agreed upon from the start. You need to ask clearly:
Does the rental price include tolls and highway fees?
Are loading and unloading fees separate?
What are the waiting fees if loading takes a long time?
What are the surcharges for heavy or bulky goods?
What are the additional fees if the route is changed?
It's best to choose an all-inclusive quote with written confirmation or a contract.
6. Carefully Pack and Arrange Goods
For long-distance transport, proper packing minimizes damage:
Use thick cardboard boxes, wooden crates, or pallets.
Wrap fragile items in bubble wrap or PE foam.
Securely secure with straps.
Arrange heavy items at the bottom and lighter items on top.
Apply warning labels such as "Fragile" and "Do not invert."
Well-packed goods will reduce risks throughout the transportation process.
7. Check the cargo insurance policy
If transporting high-value goods such as machinery, electronic equipment, or expensive components, you should inquire about:
Cargo insurance coverage
Compensation conditions in case of damage or loss
The carrier's responsibilities
Insurance provides peace of mind and minimizes losses in case of unforeseen incidents.
8. Track the shipment
Choose a vehicle rental company that offers tracking:
GPS positioning
Real-time vehicle location updates
Notifications of estimated delivery times
Tracking the shipment allows you to proactively schedule delivery times and handle any issues promptly.
9. Sign a Clear Truck Rental Contract
A long-distance truck rental contract should clearly state:
Vehicle and driver information
Transportation route
Delivery and pickup times
Freight rates and additional costs (if any)
Compensation for damaged goods
A transparent contract is the basis for protecting the rights of both parties.
Conclusion
Long-distance truck rental will be much safer and more economical if you prepare thoroughly from the start. Choosing the right type of vehicle, checking the vehicle's quality, agreeing on costs clearly, and carefully packing goods will help the transportation process run smoothly, on time, and minimize risks.
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