Long-distance freight transport — especially North-South routes, inter-provincial or regional routes over 300 km — requires careful calculation by the truck renter. It is not simply a matter of choosing a truck and driver, but also a number of factors such as type of goods, load, cost, delivery time, and safety throughout the journey.
1. Clearly define your transportation needs before renting a vehicle
Before contacting a transport unit, you need to clearly define the purpose and volume of the goods. This helps to choose the right type of truck, avoiding waste or underload.
Factors to determine:
Type of goods: fragile, bulky, refrigerated, dry goods, etc.
Volume and volume of goods.
Route of travel (eg: Ho Chi Minh City - Hanoi, Da Nang - Can Tho).
Delivery time required.
Do you need loading, insurance or a specialized vehicle?
👉 The more detailed the information provided, the easier it is for the transport unit to quote accurately, helping you optimize costs.
2. Choose the right type of truck for the specific goods
Not all types of goods use the same type of truck. For a safe and economical shipment, you need to choose a vehicle suitable for the load and nature of the goods.
Some suggestions:
Tarpaulin trucks: Suitable for dry goods, groceries, furniture.
Closed trucks: For goods that need to be protected from rain, dust, or electronics.
Refrigerated trucks: Preserve food, vegetables, medicine, cosmetics.
Container trucks or tractors: Transport large volumes or import and export goods.
👉 Note: Do not rent a truck that is too large for the amount of goods, because fuel costs and road tolls will increase significantly.
3. Check the contract and terms of transport carefully
When transporting long distances, a contract is a mandatory factor to protect your rights.
The truck rental contract must clearly state:
Vehicle information (license plate, load capacity, vehicle type).
Delivery route and time.
Fee and surcharges (if any).
Compensation policy for damaged or lost goods.
Cargo insurance information (if applicable).
👉 Never just “verbally agree” or transfer a deposit over the phone without documentation — because if a dispute arises, you will have no basis to protect yourself.
4. Prioritize renting a truck from a professional transport unit
Many people choose a freelance vehicle because it is cheaper, but the risk is extremely high: the driver can cancel the trip, deliver late or even damage the goods without taking responsibility.
On the contrary, professional transport units have:
Clear contracts, VAT invoices.
GPS tracking system to help you check the vehicle's location in real time.
A team of experienced drivers traveling the North-South route.
Insurance service and 24/7 customer support.
👉 Although the price may be a little higher, safety, reputation and long-term stability are worth the investment.
5. Check and seal the goods before transport
Before the vehicle departs, you should check the goods carefully.
Steps to take:
Pack securely with cartons, shrink wrap or pallets.
Clearly state the delivery information: recipient name, address, phone number.
Seal the goods, take photos or record videos before loading them onto the vehicle.
For high-value goods, you should buy cargo insurance to ensure your rights.
👉 This helps to minimize the risk of loss, damage or dispute when receiving the goods.
6. Note the additional fees that may arise
When renting a long-distance truck, the cost does not stop at the basic fare. You need to understand the additional fees to avoid price increases:
Road and bridge fees, BOT stations.
Loading, waiting for goods, or overnight parking fees.
U-turn fees (for short one-way trips).
Additional fees due to weather, traffic jams, or changes in delivery schedules.
👉 Ask clearly and request the unit to list fully in the quote or contract, avoid surprises when paying.
7. Track the journey and confirm after delivery
After the vehicle departs, you should keep in regular contact with the driver or coordinator to grasp the situation of the goods.
Professional transport companies often have applications or GPS systems for customers to track the vehicle's location in real time.
When the goods arrive, check the condition of the goods and sign the delivery receipt, making sure everything is intact before paying the remaining amount.
8. Choose a reasonable shipping time to save costs
Long-distance truck rental prices often fluctuate according to the season and time of day.
Some tips to help save money:
Avoid shipping at the end of the month, the end of the year or Tet, because prices increase sharply.
Book a car 2-3 days in advance to get a better price.
If the goods are not urgent, you can choose to combine goods on the same route, helping to reduce costs by 30-50%.
9. Long-term cooperation with a reputable transport unit
If you often transport goods long distances, build a fixed cooperative relationship with a reputable company.
Benefits:
Discounted freight rates for loyal customers.
Priority vehicles and drivers during peak seasons.
Quick support when urgent or when there are additional trips.
This is a sustainable solution, helping you save time, costs and ensure stable transportation quality.
Conclusion
Renting a truck to transport goods long distances is a process that requires carefulness, calculation and careful selection. Just by keeping in mind the important notes above — from choosing the right vehicle, signing a clear contract, to packaging and tracking the journey — you can completely transport goods safely, on schedule and at the most cost-effective price.
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