In today's economic climate, the need to rent trucks to transport goods is increasing rapidly — from transportation businesses, retail stores, to individuals who need to move house, move goods, or deliver goods between provinces. However, if you do not have experience, renting a truck can cost you much more than it actually costs.
This article will share experiences in renting trucks to save costs while still ensuring safety and on-time delivery of goods — effectively applicable to both businesses and individuals.
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2. Choose the right truck for the volume of goods
Choosing the right tonnage is a decisive factor in optimizing costs.
Some popular truck types today:
• Small trucks (500kg – 1.25 tons):
Suitable for inner-city shipping, carrying household appliances, light goods.
• Medium trucks (1.5 – 3.5 tons):
For small businesses or transporting medium-sized goods between provinces.
• Large trucks (5 – 15 tons):
Usually used for large-volume goods, North-South routes or industrial warehouses.
👉 Note:
Do not rent a truck that is too large compared to the actual volume of goods — for example, if the goods are only 1 ton and you rent a 3.5 ton truck, the fee can increase by 30–40% unnecessarily.
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3. Compare quotes from multiple truck rental companies
Each transport company has a different way of calculating prices, so it is necessary to compare at least 3 quotes.
When comparing, you should ask clearly:
• Price calculated by km, trip or rental day.
• Additional fees that may arise (bridges, waiting for goods, loading and unloading, etc.).
• Is there clear cargo insurance and contract?
Some companies quote cheap prices but do not include insurance, or charge additional small fees after delivery.
👉 Therefore, choose a transparent company with clear invoices, instead of just looking at the initial low price.
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4. Rent a truck to combine goods - Smart saving solution
If you only have a small amount of goods, combining goods is the most optimal way to reduce costs.
Advantages:
• Save 40–60% of costs compared to renting a private vehicle.
• Suitable for light goods, retail goods, or small, recurring orders.
• Can be delivered to many different provinces on the same North-South route.
Disadvantages:
• Delivery time is 1-2 days longer due to waiting for enough trips.
• Need to pack carefully to avoid collision with other goods.
👉 Tips:
Label "Fragile goods", "Do not stack" and wrap the goods with shrink film to ensure safety when combining goods on the same truck.
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5. Choose the right time to rent a truck
Truck rental costs may fluctuate depending on the time frame, day or peak season.
Some times to avoid:
• Rush hours (6am-9am, 4pm-7pm): easy to get stuck in traffic, incurring additional costs.
• End of the month, end of the year, holidays: demand increases → prices are usually 10-20% higher
👉 Saving tips:
• Rent a car in the middle of the week or during the day.
• Book a car early to get priority for good times, avoid last-minute price increases.
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6. Check the truck rental contract carefully
To avoid risks, ask for a clear transportation contract.
The contract must include the following items:
• Vehicle license plate, payload, driver information.
• Delivery route, commitment time.
• Specific fares and surcharges.
• Compensation terms if goods are damaged.
Do not rent a car just through "verbal agreement" or Zalo messages - because your rights will not be protected if there is an incident.
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7. Pack goods neatly and scientifically
A factor that helps save costs is to pack goods reasonably, making the most of the vehicle space.
Practical experience:
• Pack goods into compact, easy-to-stack squares.
• Use pallets or cartons for small items.
• Clearly label according to delivery location (e.g., “Warehouse A – Da Nang”, “Warehouse B – Ho Chi Minh City”).
If you do not have workers, you can choose a full-package loading and unloading service, which costs a small additional cost but saves a significant amount of time and effort.
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8. Prioritize choosing a professional transport company instead of a freelance vehicle
There are two main forms on the market:
1. Freelance vehicles (individuals driving individually)
2. Professional transport company
Freelance vehicles may be cheaper, but are more risky:
• No contract, no invoice.
• No cargo insurance.
• Trips may be canceled suddenly or delivery may be delayed.
On the contrary, professional units have GPS systems, 24/7 support, a team of experienced drivers and clear insurance policies.
👉 In the long run, this is a safer and more economical choice.
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9. Long-term cooperation for better incentives
If you regularly need to rent a truck, sign a periodic cooperation contract with a reputable unit.
Benefits of long-term cooperation:
• Discounts based on monthly output.
• Priority for vehicles during peak seasons.
• Flexible payment, with periodic debt.
Many units also have a discount policy for loyal customers, helping to save an additional 5-15% of costs each month.
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Conclusion
Renting a truck to transport goods is a flexible, economical solution and suitable for most current transportation needs. However, to save maximum costs while still ensuring safety, you need to:
• Clearly define transportation needs.
• Choose the right vehicle load.
• Compare many units.
• And sign a clear contract.
🚛 A correct car rental decision not only helps you save costs in the short term, but also creates a foundation for efficient and stable transportation operations in the long term in the future.
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