Renting a truck to transport goods is an essential need in all transportation activities - from households moving house, online shops delivering goods to businesses needing to deliver goods between provinces. However, if you have never rented a truck or have encountered problems such as delays, damaged goods, or additional fees, it is very important to understand the professional truck rental process to be proactive, transparent, and cost-effective.
Step 1: Determine your car rental needs
Before finding a service, you need to prepare the following information:
✅ Type of goods: fragile goods, food, machinery, furniture, etc.
✅ Quantity & weight: estimated total weight (kg/ton) and volume (m³)
✅ Pick-up and delivery point: specific address, request for door-to-door or warehouse delivery
✅ Delivery time: pick-up time, delivery deadline
✅ Additional services: need loading, installation, insurance, car rental with driver or self-driving?
📌 The clearer the information, the easier it is for the shipping unit to quote accurately and provide better service.
Step 2: Choose the right truck
Type of truck Suitable for
500kg – 1.25 ton truck Light goods, moving dormitory, inner city
2 – 3.5 ton truck Furniture, air conditioner, household materials
5 – 10 ton truck Machinery, large pallets, industrial goods
Refrigerated truck Food, seafood, pharmaceuticals
Closed/tarpaulin truck Goods that need to be covered or easy to load and unload depending on needs
📌 Choosing the right load capacity helps optimize costs and avoid being fined for overloading when traveling.
Step 3: Find a reputable shipping unit
Experience in choosing a professional unit:
Have a clear address, hotline, website or fanpage
Transparent quote, full contract or delivery receipt
Diverse trucks, experienced drivers
Provide vehicle images, license plates, driver information before delivery
Have a route tracking system (GPS, Zalo status updates)
Should contact 2-3 parties to compare prices, services and response time.
Step 4: Request a quote and check surcharges
When contacting, you should request a clear quote including:
Full rental price by route, by hour or km
Surcharges: road tolls, loading and unloading, waiting fee (if any)
Delivery fee after hours, weekends, at night
Payment method: cash, bank transfer, deposit %
📌 Record everything in writing (email, text message) to avoid misunderstandings.
Step 5: Sign the contract or confirm the service
For large orders or inter-provincial transportation, there should be a transportation contract stating clearly:
Information of both parties
Vehicle type, load capacity, license plate number (if any)
Description of goods, quantity, pick-up and delivery point
Delivery time
Fee, payment method
Responsibility for storage, compensation (if there is damage or loss)
Small orders should still have a confirmation slip or delivery receipt.
Step 6: Packing & preparing goods
To ensure the safety of goods:
Pack with cartons, sacks, pallets, airbags or PE film
Clearly state: name of goods, quantity, recipient name, address, phone number
For fragile or special goods: label "Fragile - Do not stack - Refrigerated goods"
If loading and unloading is required, notify the transport unit in advance so they can prepare workers
Step 7: Hand over goods to the driver
When the vehicle arrives to pick up the goods:
Check the correct vehicle - correct driver as notified
Make a delivery record together or take photos of the quantity and condition of the goods
Deliver to the right person - right place - right appointment
📌 Keep in touch with the driver or coordinator throughout the transportation process.
Step 8: Track and receive goods
Ask the supplier to update the itinerary (via Zalo, GPS or phone)
When the goods arrive: the recipient carefully checks the quantity - condition, signs the receipt
If there is damage or shortage: take photos and make a record immediately
Step 9: Pay and store the invoice
Check the correct agreed amount
Pay according to the correct method stated in the contract
Receive VAT invoice (if necessary), save it for comparison and cost accounting
Conclusion
A professional truck rental process from A to Z not only helps you transport quickly - safely - on time, but also avoids many risks and saves significant costs. Whether you are an individual or a business, proactively understanding each step will help you master every order.
Với nhiều năm kinh nghiệm hoạt động trong lĩnh vực cho thuê xe tải Vantai24h đã xây dựng được một đội ngũ nhân viên chuyên nghiệp, giàu kinh nghiệm và tận tâm với công việc. Đội ngũ tài xế của Vantai24h đều được đào tạo chuyên nghiệp, có bằng lái xe chứng chỉ, biết cách vận hành xe tải một cách an toàn và hiệu quả.
Với sự đa dạng về loại xe và kích thước, khách hàng có thể dễ dàng tìm được loại xe phù hợp với nhu cầu của mình. Đồng thời, Vantai24h cũng cam kết cung cấp các dịch vụ hoàn chỉnh và chất lượng nhất cho khách hàng, bao gồm bảo hiểm, tài xế kinh nghiệm, dịch vụ hỗ trợ khách hàng 24/7 và giá cả cạnh tranh.
Ngoài ra, Vantai24h còn có hệ thống bảo trì và sửa chữa xe tải chuyên nghiệp, đảm bảo xe luôn được bảo trì, sửa chữa thường xuyên để đảm bảo an toàn cho khách hàng khi sử dụng.
Từ những điểm nổi bật trên, Vantai24h đã và đang được khách hàng đánh giá cao và tin tưởng lựa chọn là đối tác cung cấp dịch vụ cho thuê xe tải. Với cam kết chất lượng và giá cả cạnh tranh, Vantai24h là một trong những lựa chọn hàng đầu cho những ai cần thuê xe tải cho công việc của mình
