Transporting goods from North to South by truck is one of the most flexible and popular methods today. However, to ensure smooth delivery and avoid legal problems or fines when passing through checkpoints, it is extremely important to prepare all necessary procedures and documents.
📌 1. Why is it necessary to prepare all necessary documents when transporting goods from North to South?
The North-South transport route is thousands of kilometers long, passing through many provinces and cities, which means that it will have to go through a series of traffic control stations, weighing stations, and inter-sectoral checkpoints.
If documents are missing, trucks or goods can:
Be administratively fined, have their vehicles or goods detained
Cause delivery delays
Loss reputation with customers or partners
Have difficulty resolving incidents, loss or damage to goods
Therefore, shippers - especially businesses - need to clearly understand the required documents to ensure a legal, transparent and safe transportation process.
📄 2. Necessary documents when sending goods from North to South by truck
🔹 1. Value-added tax invoice (VAT)
This is the most important document to prove the origin and source of goods.
If the goods are for business, sold to the market → must have a VAT invoice
If the goods are internal between branches → need an internal warehouse delivery and transportation note
👉 Lack of invoice can cause the goods to be retained, suspected of being of unknown origin.
🔹 2. Warehouse delivery note/Delivery note
Accompanies the document to verify the goods being delivered, usually prepared by the sender:
Clearly state: name of goods, quantity, specifications, delivery date, delivery place - receiving place
With signature and seal (if it is a company)
As a basis for comparison with the actual goods on the vehicle
🔹 3. Transportation contract (if any)
For large value goods or professional transportation enterprises, there should be a contract between:
The party hiring the transportation and the service provider
Clearly state: responsibilities, rights, delivery time, compensation level in case of incidents
👉 This is a legal document to handle disputes if there are risks during the transportation process.
🔹 4. Goods handover minutes
After the carrier receives the goods, a handover minutes should be made with the following content:
Time - place of delivery
Condition of goods (quantity, packaging, seals, etc.)
Signatures of both parties
This document helps protect the rights of the sender in case of loss or damage later.
🔹 5. Certificate of origin (if any)
Some special goods (agricultural products, aquatic products, processed goods, etc.) may require:
Certificate of origin (CO)
Plant and animal quarantine certificate
Depending on the type of goods, you should ask the shipping unit or the competent authority in advance to prepare properly.
✅ 3. North-South shipping process by truck
Step 1: Contact a reputable shipping unit
Provide information about the type of goods, weight, delivery and receiving location
Request advice on vehicle type, time, and quote
Step 2: Prepare goods and packaging
Pack carefully, label, and clearly state the address
Prepare all accompanying documents
Step 3: Carry out handover procedures
Deliver goods at the warehouse or request the vehicle to pick them up
Sign the delivery note, receive the invoice or bill of lading
Step 4: Track and receive goods
Track the shipping process via phone/zalo/email
Check the goods upon receipt to quickly handle any deficiencies
⚠️ 4. Notes to avoid trouble when shipping
Do not send goods of unknown origin: Easy to be detained, heavily fined
Do not write incorrect recipient information, address or quantity goods
Do not overload the goods: The vehicle will be fined at the weighing station
Always keep a copy of the documents: Avoid loss when you need to prove
Choose a reputable shipping unit: They will support you to prepare the correct procedures, avoid omissions
📌 Conclusion
Preparing all procedures and documents when sending goods from North to South by truck not only helps you transport goods smoothly, in accordance with the law, but also avoids legal risks or unnecessary damage. Especially for high-value goods or businesses that transport regularly, professionalizing the process is extremely necessary.
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