In business, production or trading, the need to transport goods by truck is indispensable. However, the cost of renting a truck often accounts for a significant part of the total logistics cost, especially for inter-provincial or long-distance shipping orders.
So how to rent a truck to transport goods in a cost-effective manner while still ensuring safety, on-time delivery and service quality?
1. Clearly define your transportation needs before renting a truck
This is the first and most important step to avoid wasting money. Before renting a truck, you need to clearly define:
• Type of goods to be transported: dry goods, bulky goods, fragile goods, refrigerated goods, machinery, etc.
• Weight and size of goods: to choose the right vehicle load (500kg, 1.5 tons, 3 tons, 5 tons, 8 tons, 15 tons, etc.).
• Transport distance: inner city, inter-provincial, North-South or short distance.
• Delivery time: urgent within the day or flexible.
👉 When you clearly understand your needs, the transport unit will easily advise on the appropriate vehicle type, avoiding renting a vehicle that is too big (costly) or too small (not enough space, have to make many trips).
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2. Compare prices between truck rental companies
Before deciding, you should consult quotes from at least 2-3 transport companies.
Most reputable companies have public price lists based on:
• Distance (calculated by km or area).
• Vehicle type (closed box, tarpaulin, container ...).
• Type of goods and accompanying services (loading, insurance, delivery).
However, do not just choose the cheapest place. Many small units often quote low prices to attract customers, then incur additional tolls, transit fees or fuel surcharges.
Instead, choose a unit with reasonable prices, transparent contracts and clear commitments.
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3. Prioritize renting trucks by trip instead of by hour
If you need to transport goods far away or in large quantities, renting a truck by trip will be much more economical than renting by hour.
• Hourly rental: suitable for inner-city delivery, within a short distance (under 30 km).
• Trip rental: suitable for inter-provincial goods, large goods or those that need to be transported to multiple locations on a route.
In addition, when renting by trip, you can take the initiative in time, without worrying about extra costs if there is a traffic jam or long loading and unloading.
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4. Consider combining goods to save costs
If you only have a small volume of goods (under 5 m³ or under 2 tons), instead of renting the whole vehicle, you can combine goods on the same trip with other orders on the same route.
This form helps you:
• Save 30–50% of transportation costs.
• Still ensure door-to-door delivery.
• No need to worry about empty vehicles or waiting to collect goods separately.
👉 However, you should choose a reputable unit to ensure that your goods are not mixed or lost during the trip combination process.
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5. Choose the right truck for each type of goods
Each type of goods requires the right type of vehicle to both save costs and ensure safety:
• Dry goods, container goods: tarpaulin or closed-box trucks.
• Fragile goods, valuable goods: closed-box trucks with safety locks.
• Refrigerated goods: refrigerated trucks with air conditioning systems.
• Bulky goods: tarpaulin trucks, easy to open the box for loading and unloading.
If you choose the wrong type of vehicle (for example, light goods but rent a large truck), you will incur unnecessary costs and find it difficult to optimize profits.
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6. Rent a truck with a clear contract and transparent commitment
One of the reasons why many people incur additional costs is because they do not have a clear rental contract.
The contract must fully state:
• Transportation route, vehicle type, tonnage.
• Total cost (including surcharges, tolls, fuel).
• Estimated delivery time.
• Responsibility of both parties if the goods are damaged or delivered late.
With a clear contract, you avoid hidden costs and are protected in case of an incident.
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7. Take advantage of the full service (vehicle + loading + insurance)
Many transport units now offer a full truck rental service, including:
• Trucks suitable for the type of goods.
• Loading and unloading workers at both ends.
• Insurance of goods during transportation.
Although the initial cost may be a little higher, the overall savings are significant because you do not need to hire separate workers or buy separate insurance.
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8. Choose a shipping company with a diverse fleet
A professional shipping company usually has many different types of trucks: 500kg, 1.5 tons, 3 tons, 5 tons, 8 tons, 15 tons, containers, etc.
Therefore, they can advise the most optimal shipping plan for each type of goods.
For example: light goods choose small trucks to save money, bulky goods choose tarpaulin trucks for easy loading and unloading, refrigerated goods choose refrigerated trucks.
👉 The diversity of the fleet helps reduce intermediary costs and ensure fast delivery progress.
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9. Avoid renting trucks of unknown origin
Renting trucks (through intermediaries, drivers not registered with the company) can be temporarily cheaper, but has many potential risks:
• No contract, difficult to complain if goods are lost.
• Goods are easily mixed, lost, or delivered late.
• No insurance, no invoice.
Therefore, to be safe and transparent, you should choose a transport unit with clear legal status, brand name and good customer reviews.
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will always be proactive and confident when looking for a professional, affordable truck rental service
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