Vietnam is a country with a long country stretching from North to Central to South, so the demand for transporting goods from North to South is always high, serving both products and mixed e-commerce businesses. However, transporting goods over a distance of kilometers has many potential risks in terms of time, cost and total goods if there is no experience.
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Experience in Safe and Cost-Effective North-South Freight Transport
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1. Choose a reputable and professional shipping unit
This is the most important factor that determines 80% of the success of the shipment.
When choosing a North-South shipping unit, you should consider the following criteria:
• ✅ Have a legal transportation business license.
• ✅ Have a diverse fleet of vehicles, from 500kg to 40-foot containers.
• ✅ Have a clear transportation contract (freight rate, time, compensation commitment).
• ✅ Support cargo insurance and GPS tracking.
• ✅ Have warehouses and branches in both the North and the South.
A reputable company will help you feel secure about the delivery progress, avoid loss, damage and especially no additional costs outside the contract.
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2. Plan the shipping in detail before sending the goods
Preparing a clear shipping plan will help save a lot of time and money.
When planning, you should:
• Determine the exact weight and volume of the goods → help choose the right vehicle.
• Estimate the delivery time → choose the right time for the vehicle to depart, avoid peak times.
• Prepare documents, invoices, and warehouse receipts → avoid delays when passing through the checkpoint.
• Notify the recipient in advance to coordinate quick receipt, reduce waiting costs for the vehicle.
👉 A detailed plan helps the shipment go smoothly, without additional costs and makes it easy to control the entire process.
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3. Pack goods properly before shipping
This is a step that many people often overlook, but it directly affects the safety of goods throughout the North-South journey.
Some important notes:
• Fragile goods: use foam, air bubbles or foam to carefully fill each layer.
• Electronic goods: use thick carton boxes, tightly wrapped, do not expose electrical wires.
• Dry food: pack in PP bags, moisture-proof nylon.
• Machinery: secure firmly with straps, pallets or wooden frames.
If you cannot pack yourself, you should choose a transport unit with professional packing services - the cost is not high but avoids damage, dents, and wet goods.
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4. Choose the right truck for the volume of goods
Each type of goods will be suitable for a different type of truck, helping to optimize transportation costs:
Type of truck Load capacity Suitable for
Small trucks (500kg - 2 tons) Small retail goods, inner city
Medium trucks (3 - 5 tons) Medium goods, short distance
Large trucks (8 - 15 tons) Heavy goods, North-South route
Closed trucks Goods that are easily damaged, need to be protected from rain and sun
Tarpaulin trucks Goods for components, construction materials
20 - 40 feet container trucks Industrial goods, large volume
👉 If the goods are under 5 tons, you can combine North-South goods to save 30-50% of the cost compared to renting the whole trip.
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5. Take advantage of the freight consolidation service to reduce costs
Many North-South transport units now have freight consolidation service (car pooling) - meaning that many customers share a vehicle.
Advantages:
• Freight is 30-60% cheaper.
• More flexible with small goods, no need to rent the whole vehicle.
Suitable for small and medium enterprises, online shops.
However, you need to choose a reputable unit to avoid:
• Delayed goods due to waiting for enough vehicles to combine.
• Loading goods in the wrong order, causing damage.
If you need urgent goods or high-value goods → you should rent the whole trip to ensure safety and on time.
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6. Track the shipping route with GPS
Most professional transport units are equipped with GPS positioning systems on trucks.
You can:
• Track where the vehicle is moving, through which provinces.
• Check the estimated time of arrival at the delivery point.
• Proactively notify the recipient to prepare to receive the goods.
👉 This tracking helps to clarify the journey and handle promptly if any problems arise (traffic jams, bad weather, etc.).
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7. Understand the arising costs to avoid "price gouging"
Before signing the contract, you need to ask clearly about the total cost to avoid being "quoted one way - charged another".
Normally, the costs will include:
• Vehicle rental fee (per trip or per km).
• Road and parking fees.
• Loading and unloading, lifting fees (if any).
• Vehicle waiting fee (if the goods are not ready).
👉 Note: You should choose a unit that quotes a total price, with a clearly stated contract, to avoid being charged extra when the delivery is completed.
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8. Sign a clear transportation contract
A transportation contract is a legal commitment between the two parties, protecting your rights when an incident occurs.
The contract must clearly state:
• Information about goods, weight, vehicle type.
• Time of receipt and delivery.
• Freight and payment method.
• Compensation level if goods are damaged or lost.
With a contract, any dispute is easy to resolve - especially when the goods are of high value or the North-South transportation takes a long time.
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9. Choose a reasonable time to transport
Freight and delivery speed may fluctuate by season:
Peak season (August - December): demand increases, prices are usually 10-20% higher.
Low season (January - April): easy to negotiate a good price.
If the goods are not urgent, you can choose to combine goods in the low season to save costs.
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